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Office Manager (m/f)

ORGANIZATION PROFILE 

SEE Change Net is a Non-Profit Foundation registered in Bosnia.  Our mission is a sea-change in policy and practice, for sustainable development in the European Union, South East Europe, Turkey and beyond, where Sustainable Development is defined as development decision which balances social, economic and environmental benefits for the sake of our children and our children's children. SEE Change Net is a well established highly regarded regional actor with 10 years experience. Due to a change in the structure of the Operations side of the house we are seeking to recruit an Office Manager; a new post in the organisation.

As the incumbent you would be expected to carry out the following DUTIES:

• Overseeing general office operation,
• Preparing contracts, annexes and decisions related to employment and service contracts in the B/C/S and English language,
• Maintaining personnel files,
• Compiling and submitting documentation for residence and work permit for when needed,
• Providing support to the Principal and Steering Board in activities regarding the legal status of the Foundation,
• Preparing and maintaining of documents of the Steering Board,
• Coordinating appointments and meetings and managing staff calendars and schedules,
• Coordinating domestic and international travel, including flight/bus/train and hotel reservations,
• Coordination with the Finance Manager,
• Provide administrative and logistical support to the project including preparing reports,
• Providing support to the Programme Manager and Finance Manager and other project personnel in preparing for meetings, visits and travel,
• Maintaining personnel records,
• Be responsible for the procurement and maintenance of the project supplies,
• Purchasing office supplies and equipment and maintaining proper stock levels,
• Producing reports, composing correspondence, and drafting new contracts,
• Greeting visitors, answering incoming phone calls,
• Other duties delegated by the Principal and/or Finance Manager and Programme Manager.

QUALIFICATIONS AND EXPERIENCE 

• Minimum educational requirement is high school combined with at least 5 years relevant work experience or a University degree with a minimum of 3 years work experience
• Advanced computer literacy; specifically in-depth operational knowledge of MS Excel and MS Word and internet tools 
• Fluent in English and proficient in written and oral communication is crucial
• Ability to work with minimal supervision 
• Ability to operate standard office equipment 
• Familiarity with basic principles of accounting and office practice, previous experience in a project environment would also be assets. 

TERMS AND CONDITIONS

• 1-year (renewable) contract with 3 month probation period
• Full-time position
• Salary commensurate with experience within SEE Change salary range for post

APPLICATION PROCESS

Only CV’s and Letter of Interest which are submitted in English and to team@seechangenet.org will be considered. Closing date for receipt of applications is the June 27th, 2019.

Unfortunately SEE Change Net will only be contacting shortlisted candidates.

Izvor: Posao.ba